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Manage your pool hall like a pro

BilliardPOS is a cloud-based pool hall and pool room management software that automates time-based table billing, point of sale, inventory and reporting for billiard clubs, billiard halls and entertainment centers.

Explore Features
Includes an AI assistant that teaches you every feature, in your language
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Active Businesses
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Tables Managed
99.9%
Uptime
Welcome · 40 seconds

Welcome to BilliardPOS

A quick intro to our pool hall management software — what it does and how it helps you run your business.

What Features Do You Need to Run a Pool Hall or Pool Room?

BilliardPOS includes all the essential tools to operate a billiard club or pool room: table timer billing, billiard hall POS, inventory, thermal receipt printing, automatic table lights and analytics — designed specifically for pool halls, pool rooms, billiard clubs and snooker venues across the United States, Latin America, Spain and worldwide.

New

Built-in AI assistant

Ask how to do anything in BilliardPOS and it teaches you each feature step by step, in your language. It lives inside the panel and answers 24/7, so your staff learn the system without waiting on support or digging through manuals. Included in every plan at no extra cost.

Table Timer Management

Automatic billing by time with pause/resume functionality. Track multiple players, split bills, and handle loser-pays scenarios. Set different rates by day of the week and time band (happy hour, weekend rates) with automatic proration. Built-in billiard table timer and pool table timer with real-time display for each active table.

Point of Sale (POS)

Fast and intuitive POS for food, drinks, and merchandise. Tab system, multiple payment methods, and receipt printing.

Simple Inventory

Track stock levels across multiple warehouses. Automatic deduction on sales, low stock alerts, and reorder reminders.

Advanced

Kitchen Inventory

Advanced ingredient management with recipes, suppliers, and cost tracking. Perfect for bars and restaurants.

Automatic Table Lights

Each table's light switches on by itself when the timer starts and off when the session closes — nobody plays in the dark and you never light an empty table. It runs on an ESP32 IP relay board that polls your server from inside your own network, with no ports to open on the router, and one board drives up to 16 tables.

Reports & Analytics

Detailed reports on sales, table usage, peak hours, and employee performance. Export to PDF or Excel.

Thermal Receipt Printer

Print customer receipts and kitchen tickets automatically after every sale. Supports USB thermal printers (via QZ Tray), network printers (IP/TCP), and browser printing — no extra hardware required.

Open API for POS Integration

Use BilliardPOS as the billiard module of your existing POS. The documented REST API lets any external system read table status, start, pause, resume or stop game sessions and retrieve each game's calculated cost — with self-service API keys and a full developer manual in the panel.

Webhooks

Get notified the moment things happen: BilliardPOS sends signed notifications (HMAC-SHA256) to your server when games start, pause, resume, end or are cancelled — including the final cost breakdown. Failed deliveries retry automatically for up to 24 hours.

Time-Band Rates & Happy Hour

Charge different hourly rates by day of the week and time of day — happy hour, weekend rates, overnight bands that cross midnight. Rules apply to all tables or individual ones, and games spanning several bands are prorated automatically.

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Multi-Currency
Support for any currency: USD, COP, CLP, MXN, ARS, PEN, EUR and more
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12 Languages
English, Spanish, French, Portuguese, Italian, German, Vietnamese, Chinese, Arabic, Filipino, Russian and Thai
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Cloud-Based
Access anywhere
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Mobile Friendly
Works on any device
53 step-by-step videos

See every feature in action

Short videos, in English and Spanish, that walk you through each BilliardPOS feature step by step, right inside the real app.

Watch the video tutorials

What Does BilliardPOS Look Like?

A powerful, intuitive interface designed for pool hall management — explore the table dashboard, point of sale, and statistics screens.

BilliardPOS pool hall software

Built-in Thermal Receipt Printer Support

BilliardPOS prints customer receipts and kitchen tickets automatically after every sale — no extra software or middleware required. Connect the printer you already have and start printing in minutes.

  • USB thermal printers via QZ Tray
  • Network printers over IP / TCP
  • Direct browser printing — zero setup
Built-in Thermal Receipt Printer Support
Automatic cash drawer opening in BilliardPOS pool hall POS software

Automatic Cash Drawer Support for Pool Halls

BilliardPOS automatically opens your cash drawer the moment a receipt prints — compatible with any RJ11 cash drawer connected to your thermal printer. No manual key, no fumbling: keep your till organized and accountable on every shift at your pool hall or billiard club.

  • Opens automatically on every sale, or on cash payments only — ideal for busy pool halls and billiard clubs
  • Fully configurable from your thermal printer settings in BilliardPOS
  • Effortless setup — just plug the cash drawer's RJ11 cable into your USB or network thermal printer

Compatible with standard cash drawers used in pool halls across the United States, Latin America, Spain and worldwide.

BilliardPOS 16-relay controller for billiard table lights control

Smart Per-Table Lights Control

Each relay is configured and controlled independently from each table, right inside the system: the light turns on automatically when the timer starts and off when the session ends.

  • Automatic light on/off synced with the table timer — no manual switches
  • Each relay controlled independently per pool table — one 16-relay controller per 16 tables, scalable to any venue size
  • Reduce electricity costs by ensuring lights only run during active sessions

The relay hardware is optional: it costs USD 99 (one-time) + USD 9/month for the service.

Connect BilliardPOS to Your Existing POS

Already running a point of sale in your venue? Use BilliardPOS as your billiard management module: an open REST API and signed webhooks let any external system control the tables and receive each game's cost automatically — no double data entry, no double-counted revenue.

  • Documented REST API with self-service keys: read table status and start, pause, resume or stop game sessions from your own system.
  • Signed webhooks (HMAC-SHA256) notify your server when a game starts or ends — with the full calculated cost, retried automatically for up to 24 hours.
  • External-billing mode: your POS charges the customer while BilliardPOS runs the tables, timers and lights — the same game is never counted twice.
  • Full developer manual inside the panel: endpoints, request examples, error codes and signature verification in PHP and Node.js.

Included in every plan — enable it in Settings and generate your API keys in seconds.

Why Do Pool Hall Owners and Pool Room Managers Choose BilliardPOS?

Real reviews from billiard hall and pool club owners using BilliardPOS to manage their businesses every day.

★★★★★
"BilliardPOS transformed how I manage my 12 tables. The real-time timer and POS in one system is a game-changer."
CM
Carlos M.
Santiago, Chile
★★★★★
"The table lights switch themselves on and off with the timer. No more lit tables with nobody playing — the hardware paid for itself in a month."
AK
Ahmed K.
Dubai, UAE
★★★★★
"Finally a system made for billiard halls. The shift control and cash reports save me hours every week."
MT
Marco T.
Buenos Aires, Argentina

How Much Does Pool Hall Management Software Cost?

BilliardPOS plans start at $39/month for up to 8 tables, $69/month for up to 16 tables, and $99/month for up to 24 tables. All plans include a 7-day free trial with no credit card required.

Basic Plan

Ideal for small businesses with up to 8 pool tables
USD 39 /mo
  • Tables: 8
  • Warehouses: 1
  • Users: 4
Most Popular

Medium Plan

Ideal for growing businesses with up to 16 pool tables
USD 69 /mo
  • Tables: 16
  • Warehouses: 1
  • Users: 8

Advanced Plan

Ideal for large businesses with up to 24 pool tables
USD 99 /mo
  • Tables: 24
  • Warehouses: 1
  • Users: 12

Plan Comparison

BilliardPOS plan features and pricing comparison
Feature Basic Plan Medium Plan Advanced Plan
Price (monthly) USD 39/mo USD 69/mo USD 99/mo
Pool tables included 8 16 24
Warehouses 1 1 1
Users 4 8 12
Point of Sale (POS) ✓ ✓ ✓
Inventory management ✓ ✓ ✓
Kitchen inventory ✓ ✓ ✓
Automatic table lights (hardware extra: $99 + $9/month) ✓ ✓ ✓
AI assistant (multilingual) ✓ ✓ ✓
Reports & analytics ✓ ✓ ✓
Extra tables (per table) USD 6 USD 6 USD 6
7-day free trial ✓ ✓ ✓
Customer support Email Email Priority

Frequently Asked Questions

Everything you need to know about BilliardPOS pool hall management software

What is BilliardPOS?
BilliardPOS is a cloud-based pool hall management software that automates table billing, point of sale, inventory and reporting for billiard clubs, pool halls and entertainment centers.
How does time-based table billing work in BilliardPOS?
BilliardPOS automatically tracks the time each pool table is in use with start, pause and stop controls. The system calculates the cost based on the hourly rate you set per table, supporting different rates by day of the week and time band (for example happy hour or weekend rates, prorated automatically when a game spans several bands), secondary prices, and partner discounts. You can split the bill between players, assign consumption to each player and accept multiple payment methods.
Can I try BilliardPOS without a credit card?
Yes. BilliardPOS offers a 7-day free trial with full access to all features and no credit card required. You only need to provide your name, business name, email and phone to get started. After the trial you can choose between the Basic, Medium or Advanced plan.
Is BilliardPOS compatible with tablets and mobile devices?
Yes. BilliardPOS is a cloud-based web application that works on any device with a modern browser, including desktop computers, laptops, tablets (iPad and Android) and smartphones. The interface adapts to any screen size and is touch-friendly.
How much does BilliardPOS cost?
BilliardPOS offers three plans: Basic at $39/month for up to 8 tables, Medium at $69/month for up to 16 tables, and Advanced at $99/month for up to 24 tables. All plans include a 7-day free trial. Discounts are available for semiannual (-8%) and annual (-17%) billing.
Does BilliardPOS handle cash shifts and end-of-day cash counting?
Yes. The cash shifts module requires staff to open a shift, declaring the starting cash, before they can use Tables or the point of sale. Closing the shift gives you sales by source, income by payment method, cash in and out, and the expected versus the counted cash with the difference between them. It is free in every plan and you switch it on in Settings.
Does BilliardPOS handle inventory and POS sales?
Yes. BilliardPOS includes a complete Point of Sale (POS) system for selling food, drinks and merchandise, plus an inventory module with multi-warehouse support, automatic stock deduction on sales, low-stock alerts and a kitchen inventory option with recipes for bars and restaurants.
What payment methods does BilliardPOS accept from customers?
BilliardPOS supports multiple payment methods including cash, credit card, debit card, mixed payments (split between methods) and customizable payment options. The platform also accepts subscription payments via Stripe (credit card) and Bitcoin via BTCPay Server.
Is my data secure with BilliardPOS?
Yes. BilliardPOS uses industry-standard 256-bit SSL encryption for all data transmission, secure cloud hosting and daily automated backups. Each business has isolated data with strict company-level access controls.
Does BilliardPOS support multiple languages?
Yes. BilliardPOS is available in 12 languages: English, Spanish, French, Portuguese, Italian, German, Vietnamese, Chinese, Arabic, Filipino, Russian and Thai. The language can be switched at any time from the user interface and applies to the entire admin panel, POS, reports and customer-facing features.
Can I export my sales and reports data?
Yes. BilliardPOS includes detailed reports on sales, table usage, peak hours and employee performance. All reports can be exported to PDF or Excel for accounting, analysis or sharing with stakeholders.
How do I get started with BilliardPOS?
Sign up for the 7-day free trial directly from billiardpos.net. After creating your account you get instant access to the full system. You can configure your tables, products, users and locations in minutes. Our support team is available at info@billiardpos.net for any questions.
Is BilliardPOS good for a pool room as well as a pool hall?
Yes. BilliardPOS works equally well for pool rooms, pool halls, billiard clubs, snooker venues and any billiard entertainment center. The table management, time-based billing, and POS systems are fully adaptable to any room layout and table count.
Is BilliardPOS available internationally — in Latin America, Spain, and the Middle East?
Yes. BilliardPOS is a cloud-based software available in any country worldwide. It is available across Latin America (including Colombia, Chile, Argentina and Mexico), Spain, the United States and the Middle East. It supports any local currency and its interface is available in 12 languages, including English, Spanish, French, Portuguese, Arabic and Vietnamese.
Does BilliardPOS support automatic cash drawer opening?
Yes. BilliardPOS automatically opens your cash drawer every time a receipt is printed. From your printer settings you can choose to open it on every sale or on cash payments only, keeping your till accountable on every shift.
What type of cash drawer is compatible with BilliardPOS?
BilliardPOS works with any standard cash drawer that connects through an RJ11 cable to a USB or network thermal printer. No extra software, middleware or drivers are required — just plug the drawer into the printer.
Can I control when the cash drawer opens in BilliardPOS?
Yes. The cash drawer behavior is fully configurable: open it on every transaction, only on cash payments, or never — directly from the printer settings in BilliardPOS.
Can BilliardPOS control the lights above each pool table automatically?
Yes. BilliardPOS turns each table's light on when the timer starts and off when the session ends, fully automatically. Every relay is controlled independently per pool table from inside the system, so staff never touch a manual switch.
How does the relay light controller work with BilliardPOS?
BilliardPOS connects to a 16-relay controller wired to the light above each billiard table. When a table's timer starts or stops, the system triggers the matching relay to switch that light on or off — keeping lighting perfectly in sync with active sessions. Setup is simple: assign each table its controller serial number and relay channel (01–16) in the table settings.
How much does the relay light control hardware cost?
The relay light control hardware is optional and costs USD 99 as a one-time payment, plus USD 9 per month for the service. A single 16-relay controller manages the lights for up to 16 pool tables, and venues with more than 16 tables simply add another controller — each additional unit covers 16 more tables.
Does BilliardPOS have an API to integrate with my existing POS system?
Yes. BilliardPOS provides a documented REST API with per-account API keys that you generate yourself from the panel. An external POS or any other system can read table status, start, pause, resume and stop game sessions, and retrieve the calculated cost of each game in real time. When your external POS collects the payment, you can close the session in external-billing mode so the game is not double-counted as revenue in both systems. The full integration manual, with request examples and error codes, is available inside the panel.
Can BilliardPOS notify my system automatically when a game ends?
Yes, through webhooks. You register your endpoint URL and BilliardPOS sends a signed notification (HMAC-SHA256) when sessions start, pause, resume, end or are cancelled — including the full final cost breakdown. Failed deliveries are retried automatically with increasing backoff for up to 24 hours, and a test-delivery button is available in the panel.
Can I charge different rates depending on the day of the week and time of day?
Yes. You can define rate rules per weekday and time band — for example a happy hour rate on weekday afternoons or a higher weekend rate — for all tables or for individual tables, including bands that cross midnight. When a game spans several bands, each band is billed proportionally, so customers pay exactly the rate in force during each part of the game.
How do I learn to use BilliardPOS?
You get two kinds of help, both included in every plan. Inside the panel, the AI assistant answers your questions at any hour: ask it, for example, "How do I create a table?" or "How do I open a cash shift?" and it walks you through the steps one by one, in your panel's language. And the Video Tutorials page explains every BilliardPOS feature, with short step-by-step videos in English and Spanish.
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